Establish backup schedule on daily, weekly and monthly basis to backup all documents. Whenever there is a modification to original content, backups should be created instantly.         Maintain backups for a period of time to allow for recovery process or fixing issue that is not revealed instantaneously.         Use automation backups, as creating copies manually can be time consuming and tedious.         Run a set of tests on the backup process by periodically restoring the contents and verifying its accuracy.   When employees have access to the internet at work, there are serious risks involved. They can download viruses, create legal liabilities, gain unauthorised access to critical information and, potentially, leak it. Good technical security and staff training can help. Good staff/security policies are also important because they make it very clear what is acceptable and what is not.       How to prepare and implement a policy Sample Security Policies